Why invest in an Integrated Expense Management System?

Digitalise Your Employee Expense Management with Ease

Why invest in an integrated expense management system? – Managing employee expenses manually can be a time-consuming and error-prone task for finance teams. From chasing receipts to reconciling expense reports, traditional methods often lead to inefficiencies, inaccuracies, and even fraudulent claims.

In this blog, we explore how the right digital expense management solution for Dynamics 365 Business Central can streamline the entire process – ensuring accuracy, improving cash flow visibility, and freeing up valuable time for your finance team. By automating expense tracking, collecting receipts digitally, and gaining real-time insights, you can take full control of your company’s spending with confidence.

Why invest in an integrated expense management system? – Discover how digitalising your employee expense management can enhance efficiency, reduce errors, and support smarter financial decision-making – all powered by the Continia Expense Management App for Dynamics 365 Business Central.

Get more accurate data on employee spending and improve productivity in your finance team

✔ Digitalise and automate your processes

✔ Keep track of cash flow

✔ Collect receipts digitally

✔ Avoid fraudulent expense claims

Control employee expenses easily

Manually managing employee expenses is time-consuming and tedious at best. Finance teams struggle to process and reimburse expenses quickly due to errors and lost or damaged receipts. This also leaves you vulnerable to fraudulent reporting, costing your business more money.

Managing your employee expenses is vital to controlling your company’s operational costs. By digitalizing your employee expense management process, you can ensure, among other things, that:

• Employees follow expense policy guidelines
• Spend within their budget limit
• Expense processing and reimbursement times are quicker

Digitalise and automate your processes

You can get a real-time overview of employee spending by automating your expense management process with Continia Expense Management.

Expense reporting has never been easier – employees can upload their receipts through the mobile Expense App or the Continia Expense Portal, allowing immediate visibility and quicker processing.

Digitalizing your expense management process allows your finance team to work more flexibly, helping free up time for more important tasks while you stay on top of your company expenses.

Key benefits of expense management automation

Real-time overview – Keep track of employee spending in real-time and catch overspending immediately versus at the end of the month when you receive expense reports.

Speedier approvals – Say goodbye to reimbursement delays. Accurate expense reporting means lower approval waiting times. You can review and approve documents – wherever you are.

Increased productivity – Filling out expense reports and fixing errors is time-consuming. Fewer errors allow you to focus on your work, helping you increase overall productivity.

Quicker decision-making – With instant insight into your employee expenses, it’s easier than ever to make informed decisions quickly about next month’s employee spending.

Paperless processing – No more dealing with piles of messy, wrinkled receipts. The Continia Expense App lets employees snap, submit, and go!

Keep track of cash flow 

Keep track of company cash flow in your finance department by tracking employee spending in real time. With Continia Expense Management, you can monitor and control the entire organization’s expenses or keep an eye on the individual employee.

Adding Expense Management to your expense management strategy can aid your CFO in making timely, data-backed decisions when planning your company’s budget.

Collect receipts digitally

Lost or damaged receipts can hinder employees from receiving their reimbursements. In many cases, it adds to lengthy processing and reimbursement times. In the Continia Expense App, AI Receipt Scanner is a feature that digitizes receipt collection in your company.

Employees can snap a picture of their paper receipt, upload it using the Expense App or Web Approval Portal, and submit their expense.

Avoid fraudulent expense claims

As a financial controller, your job is to keep your company’s money safe from fraudulent expense reporting. Many employees lie on their expense reports, some with malicious intent, while others try to remember details from the information they no longer have.

By automating expense reporting using intelligent OCR, employees no longer have to spend time manually entering information and are less likely to falsify data. If a receipt is missing, the system automatically sends a reminder for the employee to submit the missing documentation.