User Permissions & Security Groups in D365 Business Central

D365 Business Central for Dummies Series

Simplify User Permissions with Security Groups in Microsoft Dynamics 365 Business Central

Managing user permissions is a crucial aspect of maintaining security and efficiency in any organisation. As businesses grow, the task of assigning and managing permissions can become increasingly complex. Microsoft Dynamics 365 Business Central offers a seamless solution with Security Groups, enabling businesses to streamline access control while enhancing security.

Why Use Security Groups in Business Central?

Security groups allow administrators to group users based on common attributes such as department, job function, or project team. Instead of assigning permissions to individual users, permissions are assigned to the group as a whole.

This approach offers several key benefits:

Efficiency: Save time by managing permissions for multiple users at once.
Consistency: Ensure all users in the same group have the appropriate access levels.
Reduced Risk of Human Error: Minimise mistakes by applying permissions at the group level instead of individually.
Simplified Onboarding: Easily add new employees or contractors to existing security groups to instantly grant them the required access.

How It Works

Business Central leverages Azure Active Directory (AAD) security groups to manage user permissions. This integration enables administrators to assign permissions to groups within the Microsoft 365 ecosystem, creating a unified approach to access management.

Prerequisites

To use security groups in Business Central, ensure that:

Azure Active Directory security groups are created.
Users are added to the appropriate security groups.
Groups are configured in either the Microsoft 365 admin center or the Azure Active Directory portal.

Once these steps are completed, you can assign permissions to security groups directly within Business Central, making it easier to maintain consistent and secure user access across your organisation.

User Permissions & Security Groups in D365 Business Central – See It in Action 🎥

Want to see how easy it is to manage user permissions using security groups in Business Central?

Watch our step-by-step video guide on how to manage User Permissions & Security Groups in D365 Business Central

By adopting security groups, your organisation can ensure that users have the right access to the right resources, improving security and operational efficiency.